Features

The main features of iMagic Hotel Reservation. See the Learn More page for additional details.

This page lists the main features of iMagic Hotel Reservation. View the Learn More page for additional details.

Reservation Management

  • Quickly Create Reservations
  • Booking Status - Booked, Not confirmed, Checked In, Checked-Out, Confirmed, user defined.
  • Unlimited Rooms
  • Avoid double bookings
  • Charge per Night, Person, Week, Hour, Month or combinations
  • Seasonal Pricing, with Multiple Seasons over the year
  • Handles tax and state or secondary tax (if needed)
  • Simple and Advanced Calendar Views
  • Color coded reservations
  • View summary reservations with name or custom fields
  • Multiple date formats
  • Note icons to highlight additional details
  • Add Booking Custom Field
  • Rearrange Room Order
  • Drag and Drop reservations to change rooms
  • Online Bookings, take reservations from your website
  • Sort by time, name or room
  • Print Confirmations and Receipts with automatic calculations
  • Modify templates to include logos, terms or details as required
  • Record booking notes
  • Track Commission Accounts and Payments
  • Book from date and time
  • Define default checkin and checkout times
  • Track which user made any booking
  • Define which Users can use which functions
  • Step by Step booking wizard
  • Select from list of rooms available
  • Record new or search for existing customers
  • Add any additional charges, towels, laundry, etc.
  • Automatic bill calculations
  • Track deposits and customer payments
  • Multiple payment methods
  • Automatically add additional charges
  • Find Reservations by Date or Confirmation number
  • Live View of Reservations
  • Live View of Capacity
  • Customer Quick Search
  • Export Reservations in standard CSV formats for Excel, etc.

Room Management

  • Book Rooms, Apartments, Studios, Halls, Lodges or define your own
  • Automatic tracking of room availability
  • Multiple charge types, by night, person, etc.
  • Automatic tax calculation
  • Automatic inclusive tax calculations (for VAT, GST, etc)
  • Define standard or seasonal room rates
  • Room notes
  • Book multiple rooms in each reservation
  • Live View of Allocated Rooms and Capacity
  • Quickly view room availability
  • Browse ahead and view upcoming reservations
  • View rooms in graph or report formats
  • Multiple pre-built reports available
  • Define custom reports using MS Access or MS Excel
  • Export Cleaning Lists

Customer Management

  • Automatically creates a Customer Database
  • Customer Booking History
  • View Customer overdue amounts
  • Live View of Customer's Booking Status
  • Record Customer Contact and Address Details
  • Automatically recall customers for new bookings
  • Customer Quick Find
  • Pre-defined Customer Reports
  • Import Customer Wizard
  • Email Mailing List Wizard
  • Credit Card Records
  • Sort by name, address, zip or phone
  • Export Customers to standard CSV files for MS Access, MS Excel etc.

Reports

  • Built in Reports
  • Print directly to Printer or Plain Text Files, PDF or Web Page
  • Compatible with MS Access and Crystal Reports
  • Reservations for selected Weeks, Months or Years
  • Quick view of total reservations in week
  • Customer List
  • Checked Out Report
  • Payment Reports
  • In-house Report
  • Billing Reports
  • Room Report
  • Occupancy Report
  • View Unconfirmed Reservations
  • Quick Statistics
  • Multiple Graph Styles - 3D Bar, 2D Line, etc.
  • Export Reservations, Customers to CSV for Excel, etc.
  • Print and Export Displayed Bookings
  • Live Graphs

System

  • Very Easy to Use Interface
  • Configuration Wizard gets you started quickly
  • Database Backup always available
  • Password protect and create User Access for features
  • Export data to standard CSV files
  • Compatible with MS Office
  • Take web bookings online
  • Software Updates